Job Summary We are looking for a vibrant and enthusiastic financial administrator to join our team here at Rubicon Heritage Services Ltd. This position will suit a positive and well organised Administrator who can work closely cross functionally and is committed to developing with what the role requires. Job Responsibilities
Provide administration support to the finance team
Processing and inputting of financial data
Processing Purchase Invoices: Ensuring that they match the authorised purchase order and liaise with the PO originator and/or the supplier.
Ensuring Purchase Invoices are VAT compliant where relevant
Manage Petty Cash log weekly, ensuring receipts have been received and processed, checking the reconciliation of the petty cash
Management of existing Client and Supplier Database and upload relevant documents to the Customer/ Supplier account on Xero under files
Follow up with suppliers on Purchase Orders and Invoices
Managing the credit card monthly statements and obtaining the relevant purchase documents for the transactions
Checking expense claims and ensuring that the correct documentation and authorisation is obtained
Liaising with Project Managers and Leadership within the company
General Administrative duties
Manage incoming phone calls and emails
The candidate will have:
Previous experience working in an administrative role
The ability to meet deadlines in a multi-faceted environment
Work well cross functionally and develop professional relationships
Excellent Communications and Customer Service Skills
Results focused and driven
Team Player with excellent attention to details and an ability to work on own initiative
Is detail orientated, good at multi-tasking and works well in a fast-paced environment
Takes initiative and works well independently
Familiar with using Office 365
Knowledge of Xero would be advantageous, but not essential
Hours: The standard hours will be 37.5 hours per week, based on a 7.5 hour working day, Monday to Friday. Benefits:
Flexible/Remote Working
Bike to Work Scheme
1-day additional annual leave per 5 years of service’
Mileage Allowance
Professional development through the Education Assistance Programme
Employee Assistance Programme
Employer Pension Contribution
Employee Assistance Programme
Pension contributions after 6 months service
Annual pay review
Salary: €30,000 Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Closing date of applications to be in can be on the 28th February 2025 and can be sent to [email protected]
IRELAND | Human Resource Administrator 13/01/2025
Job Summary We are looking for an energetic and eager Human Resource Administrator to join our team here at Rubicon Heritage Services Ltd. This position will suit a positive and well organised Administrator who can work closely cross functionally and is committed to developing the role across three jurisdictions (Ireland, UK and Germany). The ideal candidate will bring a can-do attitude and will have a keen interest for administrative duties and will work closely with the People and Culture Manager. Key duties and responsibilities:
Deliver effective administrative support of HR activities including site recruitment, pre-employment checks, induction, preparation of contracts, absence management, discipline and grievance processes, employee engagement, communications, employee relations, and performance management.
Complete accurately all required documents to send to Shared Services during the employees' lifecycle;
Responsible for the maintenance of all personnel files and records, ensuring all data is processed on a timely basis and in accordance with current data protection legislation;
Generate and produce reports around long term absences, working time directives, employee turnover and annual leave;
Conduct exit interviews and provide up-to-date data on labour turnover and stability of the workforce;
Assist in investigations and disciplinary meetings where appropriate, ensuring accurate meeting notes are recorded and support Line Managers to operate to best practice standards;
Work closely with the People and Culture Manager as appropriate, building on working relationships to improve and promote a positive employee relations culture;
Become a 'Champion' of the Human Resources Information System (PIM and Atlas), driving its utilisation for all HR related data in line with best practice under Data Protection guidelines;
Assist with the development of graduate intake of trainees under the Company's Graduate Programme and ensure their development programmes are adhered to;
Comply with all HR ethical audit requirements as driven by our customers and work towards best practice standards as set out within the ethical audit framework;
Ensure that all HR information is managed confidentially and in accordance with GDPR guidelines;
Process routine employee requests and provide relevant information and paperwork as required in a timely fashion;
Keep up to date with new employment legislations
Provide any other administrative support that may be required;
Provide support on HR projects and special events as required.
The candidate will have:
Previous experience working in an administrative role
The ability to meet deadlines in a multi-faceted environment
Work well cross functionally and develop professional relationships
Excellent Communications skills
Results focused and driven
Team Player with excellent attention to details and an ability to work on own initiative
Good at multi-tasking and works well in a fast-paced environment
Hours: The standard hours will be 37.5 hours per week, based on a 7.5 hour working day, Monday to Friday. Benefits:
Flexible/Remote Working
Bike to Work Scheme
1-day additional annual leave per 5 years of service’
Mileage Allowance
Professional development through the Education Assistance Programme
Employee Assistance Programme
Employer Pension Contribution
Employee Assistance Programme
Pension contributions after 6 months service
Annual pay review
Salary: €30,000 Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Closing date of applications to be in can be on the 28th February 2025 and can be sent to [email protected]
IRELAND | Graphics/Illustrator 07/01/2025
JOB SUMMARY The role of the Archaeological Illustrator is to prepare illustrations, graphics and images for assigned projects, while working as a member of the graphics department. An Illustrator is expected to work to agreed Rubicon illustration standards, and work to the deadlines and budgets set down by the Graphics/Project Manager. Summary of essential job functions
Produce all variations of archaeological illustration for report & publication graphics
Produce artefact illustrations when required
Produce artefact photography when required
Produce reconstruction drawings when required
Produce promotional material when required
Adhere to ‘house-style’
Adhere to specific instruction or drawing briefs
Manage personal timescales as set by project demands
Work as part of a team
Liaise with Graphics Manager to ensure compliance with project needs
Regular reporting of project progress to Graphics Manager or Operations Director
Notify any potential difficulties to the Graphics Manager in a timely fashion
Liaise with Project Managers and Project Officers for graphics needs
Assist Graphics Manager in costing and budget creation for project illustration
Assist Graphics Manager in advising project staff of the best methods to achieve desired aims
Assist Graphics Manager in ensuring graphics requirements are supplied to the department by field staff in a timely manner
Ensure graphics requirements are supplied to the field staff in a timely manner
Undertake tasks such as may be assigned to the Graphics Department from time to time
Undertake other post-excavation tasks such as may be assigned
Responsible for compliance with the Integrated Management System (IMS)
Design of heritage display/information boards when required
Minimum requirements · Archaeological background · Finds illustration experience · Reconstruction illustration experience · Knowledge of accepted illustration conventions · Highly Skilled in Adobe Illustrator, QGIS · Knowledgeable in Adobe Photoshop & InDesign, AutoCAD, Microsoft Office Pro · Studio photography experience an advantage · Membership of CIfA Graphics Archaeology Group Please supply a graphics portfolio
It is the intention of the Graphics/Project Manager that all members of the graphics department be trained in all forms of graphics software as a matter of course but only when appropriate and practical. Specialist roles may be assigned based on aptitude displayed. Abilities required · Excellent communication skills · Good organisational skills · Multi-tasking and time management abilities · Attention to detail · Numeracy skills (for calculations of Scale in mapping) · Map-reading · Drivers Licence Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Closing date of applications to be in can be on the 28th February 2025 and can be sent to [email protected]
GERMANY | Archaeological jobs | All Grades 16/10/2024
The Project SuedLink forms a key part of Germany’s plans to obtain power from wholly renewable sources by 2030 by 2035 and is a new underground cable connection to transport wind power from northern Germany to Bavaria and Baden-Württemberg. At 700 kilometres, SuedLink will be the largest transmission cable in the network and the longest underground power cable in the world. Rubicon Archäologie has been appointed, with its partners in Infra Europe JV, to deliver the full range of archaeological fieldwork and post-excavation services for the project across 462km of the route and more than 2000 known sites across southern Germany from Lower Saxony to Bavaria, running from autumn 2023 through to 2028. Senior Grabungsleitung (Senior Excavation Manager) You would primarily be responsible for the archaeological strategy, management and overall evaluation of several smaller/one larger sites, including the dating and identification of all types of finds (not including human remains), except where specified separately by specialists. Potential candidates should be able to demonstrate the following:
Minimum of 36 months experience in large infrastructure projects
Experience leading and managing teams
Excellent communication skills
Great leadership and people skills
Is flexible and reliable
Hold an MA/MSc as a minimum
Certified German skills will be required
Experience working in Bavaria is preferable but not essential
Salary range: Dependent on skills, and experience, with appointments made based on demonstrated ability and previous experience as appropriate €46,80.00 to €58,800.00 pa Junior Grabungsleitung/Team Leader (Excavation Manager) You would primarily be responsible for carrying out the archaeological excavation work, monitoring the team, the logistics and machine watching.. Potential candidates should be able to demonstrate the following:
Minimum of 9 months of comparable experience and hold a BA or equivalent as a minimum
Excavation degree is acceptable with 18 months experience
Is punctual and reliable
Can work as part of a team
Skilled in leading a team if needed
Certified German skills will be required
Experience working in Bavaria is preferable but not essential
Grabungstechniker (Technicians) We are looking for individuals to carry out archaeological fieldwork with at least three months of commercial archaeology experience. You will be involved in all activities that arise during an archaeological excavation, its documentation and processing. This includes, for example, addressing and describing features, surveying, drawing, and photography, but also the creation of plans and profiles, as well as the uncovering of features and the management of finds. Depending on the project situation, the work may also include the independent supervision of archaeological topsoil excavations and their documentation (form, photos, diary, etc.). They will also be entrusted with assisting the excavation manager, in particular with the organisation of the excavation, the excavation personnel and the excavation-specific procedures. As part of the post-excavation work, the job includes all processing of the raw data from the field (e.g. drawing up survey plans, lists of finds or photographs) and, in consultation with the respective excavation manager, support with scientific research and writing the respective reports. Finds management and addressing finds are also part of the job Potential candidates should be able to demonstrate the following.
Be reliable and driven
Have a flexible approach to the working environment
Be punctual
Work well as part of a team
Have at least three months of experience in commercial archaeology
Grabungsleitung (Excavation Manager) You would primarily be responsible for the archaeological strategy, management and overall evaluation of sites, including the dating and identification of all types of finds (not including human remains), except where specified separately by specialists. Potential candidates should be able to demonstrate the following:
Minimum of 12 months experience of infrastructure projects
Hold an MA/MSc as a minimum
Certified German skills will be required
Have great leadership qualities
Is punctual and
Be driven and innovative
Excellent communications skills
Experience working in Bavaria is preferable but not essential
Grabungsfacharbeiter You will be involved in all excavation-related activities that arise during an archaeological excavation, its documentation and processing. Potential candidates should be able to demonstrate the following:
Good documentation skills
Good Processing skills such as washing, labelling, packing as well as auxiliary documentation work such as creating or typing list, feature books, labels etc.
Is organised
Can work in a team
Is punctual and reliable
Why apply?
Permanent full-time position
28 days annual leave
Up to 14 paid Public Holidays per year
€100 per week for working away from home when you are accommodated by us tax free
Paid driving time, where applicable
Overtime at generous rates and lieu system in operation
Paid CIfA membership (100%) subscription (following qualifying period)
Pension scheme
Dedicated training and development
Quality accommodation provided with transport to/ from site (if required)
Welfare and PPE of high standard
6 weeks fully paid sick leave as per German legislation
Salary range: Dependent on skills, experience, with appointments made on the basis of demonstrated ability and previous experience as appropriate €24,960 to €58,800 pa All applications (CV, cover letter outlining your suitability for the role and two contacts for references. Referees will not be approached without the candidate’s permission) should be emailed only to [email protected]. Early applications are welcome from candidates who are eligible to live and work in Germany without restriction and can demonstrate this. Rubicon Archäologie GmbH is proud to be an Equal Opportunities Employer.
IRELAND | Regional Operations Manager 29/08/2024
Position: Regional Operations Manager Reporting to: Operations Director Contract: Full time Location: Leinster
Job Summary Rubicon Heritage Services Ltd provides a full range of archaeological and heritage services to the public and private sectors. We deliver tailored heritage solutions and quality assured management. We are looking for an experienced Regional Operations Manager to join our team and play a pivotal role in leading business development in Dublin and the Leinster region. As a Regional Operations Manager you will combine a strategic leadership approach with a passion for building working relationships and applying problem solving skills to projects.
Job Responsibilities
Be accountable for the leadership of the operations responsible for the promotion of the relevant Rubicon Heritage projects
Build good working relationships with client organisations and external contractors
Provide leadership and direction to the project team to ensure good communication, commitment and accountability is achieved and the company value system is adhered to by the project team
Drive growth and customer satisfaction
Motivate a high performing team
Manage the various project resources including trade schedules to ensure successful project delivery
Identify staffing requirements and assist in sourcing new contractors where required to support team delivery
Carry out other relevant tasks as required from time to time by management
Create cohesive operational schedules and handle conflicts
Conduct monthly reviews of the region’s performance in line with the Business strategy with clear measurables tracking the implementation and progress of the strategy
Lead and fully adopt the key principles of the Company’s compliance standards
On board new employees through the implementation of relevant training plan in collaboration with the People and Culture Manager
Set specific and measurable priorities that empower the team to achieve their business and personal development targets in alignment with the company strategy
Candidate will have
Background in archaeology and/or an Operations role
Good IT knowledge and skills, including Microsoft Office suite (Excel, Word, and Power Point) and PM software
Knowledge of how to develop relationships with clients and partners
Excellent planning and time management skills
Ability to manage operational and strategic aspects concurrently
Ability to work to strict deadlines
Enthusiasm (a committed self-starter with a proactive approach to problem solving)
Flexibility and adaptability
Strong ability to delegate work to others including providing effective supervision and constructive feedback
Benefits
Flexible/Remote Working
Bike to Work Scheme
1-day additional annual leave per 5 years of service’
Mileage Allowance
Professional development through the Education Assistance Programme
Employee Assistance Programme
Employer Pension Contribution
Salary: €61K Hours: The standard hours will be 37.5 hours per week, based on a 7.5 hour working day, Monday to Friday. Closing Date for Application: 15th November 2024 Email: [email protected]
DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Join the team
Rubicon Heritage is always on the lookout for talented and motivated individuals to join our team across Ireland. We are always keen to see interesting CVs. We will keep your CV on file and will contact you if an opportunity arises. Please also let us know your availability and whether you are able to travel to jobs that may occur anywhere in Ireland. For applications please contact us at[email protected].
